Job Summary
The Accounting & Billing Specialist performs a combination of bookkeeping, accounting, billing, and payroll functions in support of MC Fiber’s financial operations. This role is responsible for consumer and internal billing, accounts payable and receivable, bank reconciliations, payroll processing, financial reporting, and maintaining accurate accounting records. The position requires a high level of accuracy, confidentiality, organization, and the ability to coordinate financial activities to ensure accurate financial reporting and timely payroll and billing.
Essential Job Functions
Compiles, audits, and maintains accounting and financial records.
Prepares, processes, and verifies consumer billing to ensure completeness, accuracy, and compliance with company policies and procedures.
Processes accounts payable, including coding, entering invoices, issuing payments, and maintaining vendor records.
Manages accounts receivable, including invoicing, posting receipts, researching discrepancies, and assisting with collection of past-due accounts as needed.
Performs weekly payroll processing, including data entry, verification of hours and deductions, coordination with Human Resources, and ensuring timely and accurate payroll submission.
Assists with payroll-related reporting, reconciliations, benefit deductions, and responds to payroll inquiries while maintaining strict confidentiality.
Reconciles bank accounts and cash accounts; posts deposits to the general ledger and ensures daily and monthly balances are accurate.
Prepares journal entries and assists with general ledger maintenance and month-end close activities.
Runs monthly and ad-hoc financial reports, and assists with analysis as requested.
May assist with tracking inventory items and maintaining accurate inventory records.
Works collaboratively with management, Human Resources, and other departments to support payroll, billing, and financial reporting needs.
Maintains confidentiality of all financial, payroll, and customer information.
Performs all other related duties as assigned by management. *
* These tasks do not meet the Americans with Disabilities Act definition of essential job functions and are usually less than 5% of time spent. However, they still constitute important performance aspects of the job.
Supervision Received
Works under the general direction of the Director of Outside Plant.
Supervision Exercised
None.
Knowledge, Skills, and Abilities
Knowledge of construction practices.
Knowledge of company policies and procedures.
Ability to work independently and make sound technical decisions using information at hand.
Knowledge of general office practices and procedures.
Ability to create a team environment and sustain employee morale.
Excellent verbal and written communication skills.
Excellent interpersonal and conflict resolution skills.
Excellent organizational skills and attention to detail.
Excellent time management skills with a proven ability to meet deadlines.
Strong analytical and problem-solving skills.
Ability to act with integrity, professionalism, and confidentiality.
Working knowledge of basic bookkeeping and accounting principles, practices, and methods.
Working knowledge of billing systems, payroll processes, and general ledger functions.
Strong mathematical, analytical, and problem-solving skills.
Excellent attention to detail, organization, and time management skills.
Ability to prioritize and manage multiple tasks with frequent interruptions.
Proficiency with accounting software, payroll systems, Quickbooks, and Microsoft Office or related software.
Ability to communicate effectively and professionally with employees, customers, and vendors.
Ability to maintain confidentiality of payroll, financial, and customer information.
Ability to follow written and oral instructions and work independently as well as part of a team.
Working knowledge of company products, services, and internal policies.
Education and Experience
Two-year college or technical degree in accounting, business, or a related field preferred, or equivalent combination of education and experience.
Minimum of one year of related bookkeeping, accounting, billing, or payroll experience.
Willingness to obtain additional training, certifications, or licenses as required.
Supportive Relationships
Internal – All employees should work together toward a common goal of continued progress of the company. The employees shall attempt to maintain pleasant working relationships with those in their own and other departments.
External – Employees shall remember that quality service is the only reason that the company is in existence. To the individual customer, that employee is MC Fiber.
Physical Requirements
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job.
While performing the duties of this job, the employee is frequently required to see; hear; talk; grasp; feel and finger equipment to complete assigned job tasks. This position requires prolonged periods sitting at a desk and working on a computer. The employee is regularly required to be able to stand; walk; lift; climb; stoop; kneel; pull; and push. The employee occasionally must be able to lift up to 25 pounds.
Work Environment
While performing the essential duties of this job, the employee is regularly exposed to moderate noise (i.e. business office with computer, phone, printers, light traffic); ability to work in a confined area (i.e. office, cubicle); and ability to sit a computer terminal for an extended period of time.
This factor measures the surroundings or physical conditions under which a job must be done and the extent to which those conditions make the job disagreeable. Consider the presence and relative amount of exposure to dust, dirt, heat, fumes, contaminants, cold, noise, vibration, wetness, etc.
Note: The statements herin are intended to describe the general nature and level of work being performed by employees, and are not to be constructed as an exhaustive list of responsibilities, duties and skills required of personnel so classified. Furthermore, they do not establish a contract for employment and are subject to change at the discretion of the employer.
Benefits
401(k)
401(k) matching
Vision insurance
Dental insurance
Flexible spending account
Health insurance
Health savings account
Paid time off
$28-33/hr
Ready to take the next step?
Send your resume to hr@mcfiber.com